DOC QUÉBEC CALL FOR A GENERAL ELECTION

DOC Québec is issuing a call for a general election to fill positions for a new Executive
Committee. The election is to be held in conjunction with the Annual General Assembly.

Wednesday, March 29, 2023, at 7 p.m.
L’ARRQ (5154 Rue St-Hubert, Montréal, QC H2J 2Y3)
or via Zoom

THE EXECUTIVE COMMITTEE

The executive committee of DOC Québec is composed of eleven (11) members elected for a 2-year term. The members of the executive committee represent the documentary filmmaking community (directors, producers, technicians, etc.). It is a position of leadership whose responsibilities include: attending monthly meetings; organizing events; participating in subcommittees; and contributing to the evolution and defence of the Canadian documentary filmmaking tradition. Being on the executive places you at the core of the documentary community in Québec as well as in Canada as DOC Québec works with the National Board and the Local Chapters from Vancouver to Halifax, to strengthen and promote independent documentary filmmaking.

POSITIONS IN ELECTIONS

For the coming year, 3 of the 11 terms on the Executive Committee expire. In addition to the vacant position on the board, a total of 3 positions must be filled at the next assembly. For your information, the positions who were elected or co-opted in 2022 for a 2-year term are Jani Bellefleur-Kaltush, Daniela Mujica, Ina Fichman, Amélie Tintin, Amy Miller, Olivier D. Asselin, Gentille M. Assih, Laurence Lemaire.

NOMINATION

Any member in good standing may nominate or be nominated by another member. To submit your application or that of another member, you must send to DOC Québec (coordination_docquebec@docorg.ca) a short bio that describes the candidate. All applications must be submitted by 6 p.m. on Monday, March 27, 2023. A list of all candidates will be compiled and sent to DOC Québec members prior to the Annual General Assembly.

A candidate may also run or be nominated at the beginning of the General Assembly if the number of candidates is less than the number of positions in the election. However, it should be noted that nominated candidates will have to be present at the meeting to accept or refuse this appointment.

THE ELECTORAL PROCESS

In the event that the number of candidates is only equal or lower than the number of vacancies, all candidates will be elected by acclamation (without a vote).

If the number of candidates is higher than the number of vacancies, a secret ballot election will take place. The virtual ballot will include all the names of the candidates. Voters will be able to vote for up to 3 candidates, the number of positions in the election.

The 3 candidates having the most votes will be elected to the Executive Committee. If necessary, there may be a second and third round of voting if candidates are tied, and it is essential to establish a rank for the outcome of the election (e.g., if the candidates who end up 3rd and 4th are tied).

We remind you that only members in good standing have the right to vote. If you have not renewed your membership or would like to join DOC, you can do so here: https://docorg.ca/join-doc/.

POSTS

Following the Annual General Assembly, the Executive Committee will elect the five directors of the new Board: the position of Chair, Treasurer & Administrator.

Members of the Executive Committee will be called upon to represent DOC Québec on the Board of the National organization, Hot Docs, and l’Observatoire du Documentaire.

Executive Committee members commit to attend a minimum of 8 out of 11 board meetings annually and to make significant contributions to a subcommittee.

For further information, please contact Esmé Tierney, coordinator, DOC Québec, at coordination_docquebec@docorg.ca.